Important Announcements

Nondiscrimination Statement Update

Boston Medical Center Health System complies with applicable Federal civil rights laws and does not discriminate on the basis of age, race, color, national origin (including limited English proficiency and primary language), religion, culture, physical or mental disabilities, socioeconomic status, sex, sexual orientation and gender identity and/or expression. BMCHS provides free aids and services to people with disabilities and free language services to people whose primary language is not English.

To see our full nondiscrimination statement, click here.

Campus Construction Update

Starting September 14, we’re closing the Menino building lobby entrance. This, along with the ongoing Yawkey building entrance closure, will help us bring you an even better campus experience that matches the exceptional care you've come to expect. Please enter the Menino and Yawkey buildings through the Moakley building, and make sure to leave extra time to get to your appointment. Thank you for your patience. 

Click here to learn more about our campus redesign. 

Purpose

The vendor distribution report provides status of all payables on a project by vendor.

Report Parameters

Project: Select one or multiple.

Start/End Dates: Select range for report.

Account: Field will populate with available selections based on dates and project selected. Select expense account, one or multiple. Defaults to all.

Vendor Name: Field will populate with available selections based on dates and project selected. Select vendor, one or multiple. Defaults to all.

Invoice Statues: Select status of payables on project, one or multiple. Defaults to all.

PO: Optional field to narrow results to specific purchase order. 

Invoice: Optional field to narrow results to a specific invoice.

Report Fields

1. (Yellow): The reporting period that was inputted into the search fields.

1. (Green): Proc Level: (a.k.a. zone) The group associated with payment based on cost centers. Since sponsored programs has a cost center of 10201100, the process level will always be 102.

2. (Green): Vendor - The vendor number.

3. (Green): Vendor Name - The vendor name.

4. (Green): Invoice - The invoice number.

5. (Green): Inv date - The invoice date.

6. (Green): Post Date – The date the invoice posted to the project.

7. (Green): Rpt Month – Will show the last day of the month when the invoice posted.

8. (Green): FY – The fiscal year that the invoice posted in.

9. (Green): Status – The invoice status.

10. (Green): Cash Code – All payments will mention 750.

11. (Green): Pymnt Number – The check or Automated Clearing House (ACH) reference number from the invoice payment (if applicable) Please Note: If the invoice was applied to the PO and it is in the process of getting paid, a “0” will be shown as the payment number.

12. (Green): Pymnt Date – The date the invoice was paid (if applicable). Please Note: If the invoice was applied to the PO and it is in the process of getting paid, a payment date of “01/01/1900” will be shown.

13. (Green): Pymnt Status – The invoice/payment status. Statuses are explained above in the “Running the Vendor Distribution Project/Research Report” section.

14. (Green): Cost Center – The cost center that the invoice was paid on. If it is an expense on a sponsored program, the cost center will always be 10201100.

15. (Green): Cost Center Desc - The cost center description that the invoice paid on. If it is an expense on a sponsored program, the cost center will always be “Research Grants.”

16. (Green): Zone – (a.k.a. Process Level) The group associated with payment based on cost centers. Since sponsored programs has a cost center of 10201100, the zone will always be 102.

17. (Green): Zone Desc – Always Boston Medical Center (BMC) since Accounts Payable (AP) only sends payments for BMC expenses.

18. (Green): Account – The account number that the invoice posted under.

19. (Green): Account Desc – The description for the account in field 18 (Green).

20. (Green): Amount – The total amount of the invoice.

21. (Green): PO Number – If the invoice was paid on a PO, the PO number will be displayed here.

22. (Green): Item – The item number for what is being invoiced.

23. (Green): Item Desc – The description of what is being invoiced.

24. (Green): Project - The project number that the invoice was paid from.

25. (Green): Project Desc – The title of the project in field 24 (Green).

26. (Green): Vendor class – The class for the vendor in field 3 (Green). The service class (SVC) is a common vendor class.

27. (Green): Voucher - The voucher number for the invoice payment.

28. (Green): Operator – The AP team member who processed the invoice.

29. (Green): Comment Text – If there is a comment available for the invoice, it will be listed here.