Important Announcements

Nondiscrimination Statement Update

Boston Medical Center Health System complies with applicable Federal civil rights laws and does not discriminate on the basis of age, race, color, national origin (including limited English proficiency and primary language), religion, culture, physical or mental disabilities, socioeconomic status, sex, sexual orientation and gender identity and/or expression. BMCHS provides free aids and services to people with disabilities and free language services to people whose primary language is not English.

To see our full nondiscrimination statement, click here.

Campus Construction Update

Starting September 14, we’re closing the Menino building lobby entrance. This, along with the ongoing Yawkey building entrance closure, will help us bring you an even better campus experience that matches the exceptional care you've come to expect. Please enter the Menino and Yawkey buildings through the Moakley building, and make sure to leave extra time to get to your appointment. Thank you for your patience. 

Click here to learn more about our campus redesign. 

Timeline for New Project Setup

Overview 

New project setups can take approximately 1-2 weeks from notice of award or fully executed agreement to ensure consistency across all required systems and to provide sufficient time to validate setup data.

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Timeline

  • InfoEd: InfoEd setup is managed by Sponsored Programs Administration (SPA) and takes an average of 5 business days. The process begins when SPA receives an award notice, fully executed agreement, or complete Pre-Notification Account Request. The specifics of the award or contract are entered into InfoEd to complete the record. This same data is used when creating the project in downstream systems: Infor, Workday, and BU Works.
  • Infor: After the InfoEd setup is complete, Research Information Systems (RIS), will start the setup process in Infor. This can take 1-3 business days to complete.
  • Infor Validation: The Finance Analyst (FA) assigned to the project will validate the information that is uploaded to Infor. This can take 1-3 business days to complete.
  • Workday: After the InfoEd project setup phase is complete, Human Resources Information Systems (HRIS) will be notified to setup the project in Workday. This can take 1-3 business days and will run parallel to Infor project setup and Infor Validation.
  • Boston University Institutional Order Number (BU IO): After the InfoEd project setup phase is complete, RIS will notify the Boston University Office of Sponsored Programs (BU OSP) to create the BU IO. The BU IO is unique number matched to BMC’s posting project number that allows BU payroll to charge to a BMC project. This can take 1-3 business days and will run parallel to Infor project setup, project validation, and Workday project setup.
  • Sponsored Project Award Notification Sent: After the Infor Validation, Workday setup, and BU IO setup is complete, a RIS will send notice via email to the Principal Investigator/Program Director, Department Administrator, FA, SPA, and the Development office that project setup has been completed. 

Resources

Research Careers with BMC

Systems for Research/SPs

SP Policy Library

Education and Training

Research Operations Forms

Contact SPF