Overview
BMC uses wire payments to pay foreign entities. Departments must open a non-subrecipient Purchase Order (PO), for expenses they plan to pay via wire, prior to being invoiced for the goods or services. Research Operations (RO) opens POs for executed subrecipient agreements to be paid via wire.
Department Process for Wire Payment Requests
Non-subrecipient Expenses
- Department administrator (DA) completes wire payment request form, providing the:
- Invoice from vendor in US dollars
- PO number, and
- Vendor bank account information on bank letterhead (BMC requires this for all wire payments as they are risky transactions; we have little recourse to retrieve any payment that is issued incorrectly).
- Wire Transfer Request Form:
- DA submits the above documentation to BMCsubinvoice@bmc.org for review and approval
- Once approved by Sponsored Programs Finance (SPF), the wire request is routed to Treasury for payment, and
- Treasury completes the wire payment and sends back confirmation to SPF and department. Treasury will not complete any request for wire payments on sponsored programs that does not follow this approval path.
Foreign Subrecipient Invoice Payment
- The department or subrecipient submits an invoice to BMCsubinvoice@bmc.org
- SPF completes the wire transfer form and sends it, along with the invoice, to Accounts Payable (AP)
- AP applies the invoice to the PO and routes the invoice via the Infor approval path to SPF, the principal investigator/program director (PI/PD), and DA
- Once the invoice has been fully approved in Infor, SPF submits the wire payment request to Treasury and copies the DA on the email, and
- Treasury completes the wire payment and sends back confirmation to SPF and the DA.
All wire payments are submitted to Treasury through BMCsubinvoice@bmc.org, creating a single route for approved wire payments to Treasury for sponsored programs and assisting control against duplicate payments.